Executive Assistant

Executive Assistant
Full-Time – Permanent

Location: Mississauga
Hours: Flexible hours, ~7.5 hours/day (Monday – Friday, in-office)
Salary: Up to $100K

Job Summary

The Executive Assistant will provide high-level administrative support to the President and Senior Leadership Team (8 executives in total). This role requires an experienced professional who demonstrates maturity, discretion, and advanced organizational skills. The successful candidate will manage all aspects of the President’s office, oversee key executive functions, and support special projects, ensuring seamless operations across the leadership team.

Perks & Benefits

• Competitive total compensation package
• Medical & dental coverage starting from Day 1
• Pension plan contributions
• 3 weeks’ vacation + floater days
• Modern, collaborative office environment
• Ongoing training & development opportunities
• Company social events & team-building activities
• Strong, inclusive, and supportive team culture

Key Accountabilities

• Provide senior administrative support to the President and Executive Team
• Manage calendars, emails, scheduling, and expense reporting for executives
• Coordinate travel arrangements and oversee the company’s corporate travel program
• Prepare correspondence, presentations, proposals, and reports on behalf of the President and executive team
• Organize on-site and off-site meetings, including large-scale events and sponsorship activities
• Support fleet management and vendor coordination
• Assist with corporate social responsibility and giving initiatives
• Manage special projects and provide hands-on assistance as needed

Education & Experience Requirements

• College diploma or degree in Business Administration preferred
• Minimum 5+ years’ experience as an Executive Assistant (fleet management experience strongly preferred)
• Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) — must be at expert level
• Proven ability to manage multiple priorities with discretion and efficiency
• Exceptional written and verbal communication skills
• Highly organized, detail-oriented, proactive, and professional
• Ability to work independently while being a strong team player
• Customer-focused, adaptable, and results-driven